how to categorize emails in outlook once you reply

Click the Group items by box, and select the Subject in the drop down list.Uncheck the option of Automatically group according to arrangement.Step 3: In the new dialog box, please click the Group By button. In Outlook 20, please click the View Settings button on the View tab.In Outlook 2007, please click the View > Current View > Customize Current View.Step 2: Open the Advanced View Settings dialog box: Step 1: Click to open a mail folder which you will group email messages by subjects in.

This section will show you steps about customizing view settings, and grouping all email messages by subjects automatically. Group email messages by subjects in Outlook Then all email messages in the selected folder will be sorted and arranged by subjects immediately.

Note: Normally you will see the text of By Date (or Arrange By: Date) at the top of mail list and under the Search box, or other similar text depended on the arrangement patterns. Secondly, at the top of mail list and under the Search box, click the text of By Date, and then click the Subject in the drop down menu. There is an alternative trick to change the arrangement pattern in the mail list.įirstly, click to open a mail folder in the Navigation Pane, where you will sort messages by subject.

In Outlook 20, please click the Subject in the Arrangement group on the View tab.

In Outlook 2007, please click the View > Arranged by > Subjects.

Step 1: Click to open a mail folder in the Navigation Pane, which you will sort messages by subject in. The first method will guide you to sort and arrange messages by subjects with changing the arrangement pattern in Ribbon or menus.

There are two tricks to sort and arrange email messages by subjects. Note: If you change the arrangement pattern or sort messages by other criteria, the messages won’t be grouped by color categories too.Sort and arrange email messages by subjects in Outlook Then you will see all email messages with any color categories are sorted and grouped together at the end of the mail list, see the following screen shot: In Outlook 20, please click the Categories in the Arrangement group on the View tab.In Outlook 2007, please click the View > Arrange By > Categories.Step 2: Change the arrangement pattern in the selected mail folder: Step 1: Select and open the mail folder in Navigation Pane in which you will group email messages by categories. Therefore, we will introduce another way to quickly group email messages by color categories for your temporary needs. In some cases, you may need to group email messages by color categories for just one time. Group email messages by categories with changing arrangement pattern All messages with specified color categories are grouped into this search folder automatically. Then you will see a new search folder is created and added on the Navigation Pane, and the folder name is based on your specified categories. Step 6: Click all OK buttons in each dialog box. In our case, we check the Green Category. Step 5: In the Color Categories dialog box, check the color categories according to your own needs. Step 4: Click the Choose button in the New Search Folder dialog box. If you need to group email messages with specified color categories, please go on to following steps: If you need to group all email messages with any color categories, just click the OK button to finish setting. Step 3: In the New Search Folder dialog box, select and highlight the Categorized mail in the Select a Search Folder: box. In Outlook 20, please click the New Search Folder button on the Folder tab.In Outlook 2007, please click the File > New > Search Folder.Step 2: Open the New Search Folder dialog box: Step 1: Select and open the mail folder in Navigation Pane where you will group email messages by categories. This method will help you create a search folder based on specified color categories, and then all messages marked with specified color categories will be grouped into this search folder automatically. Group email messages by categories with a Search Folder

How to categorize emails in outlook once you reply